serving the trade community Since 1865

Vessel Husbandry Services

Cambell & Gardiner Inc. provides the following services to assist vessel owners and operators in following the regulations set forth in 19 CFR, CP. 1. Part 4. Our experienced staff is accessible 24 hours a day, while your ship is in the port, to arrange any services that you or your crew may require.

Boarding of Vessel

Prior to the arrival of a vessel in a U.S. Port, The owner/operator should notify our office with the ETA of the vessel. Cambell & Gardiner Inc. will then notify the appropriate parties as previously arranged. This includes, but is not limited to U.S. Customs, Pilots, Tug Boat Operator, Immigration Service, Dept. of Agriculture (AQI), Etc.

Entrance of Vessel

Any vessel arriving in the United States or its territories, is required to report its arrival to U.S. Customs at the port of arrival within 48 hours. In order to enter, the operator must posess the following documents:
  • Vessel Registry
  • International Load Line Certificate
  • International Tonnage Certificate
  • SOLAS Certificate (Safety Equipment at Sea)
  • COFR Certificate (Cert. of financial responsility for oil pollution).
  • Passenger and Crew lists.
  • Crew's Effects Declaration
  • Ships Stores Declaration


The following fees must be paid at the time to entry:
  • Tonnage Tax: Either .09c or .27c per net ton. Based on load port.
  • Customs User Fee: $397
  • APHIS User Fee: $474.50

Forms & Permits

Prior to the arrival of the vessel, we will prepare all of the required forms to enter and clear the vessel. This includes:

CF 3171: Permit to discharge, load, take on passengers prior to formal entry.

CF 3171 Blanket: Used for vessels that arrive on a regular rotation in a given port.


Cambell & Gardiner will arrange the necessary services that may be required for the crew of a vessel. These services may include:
  • Medical Assistance
  • Shore Leave Transportation
  • Hotel Accomodations plus transportation to and from.
  • Arrangement of air transportation.

Additional Services

Vessel Diversions

Reporting of a change in the port of arrival to Customs after notification of arrival has been made.


Compiling of the ships manifest, and submission to Customs in a timely manner.

Empty Container Lists

Preparation and filing of CF 1302S to report the loading of coastwise empty containers.

Spare Parts

We will obtain the appropriate Customs Clearance and deliver the parts to the vessel upon arrival at the port.

Cargo Diversion

We can arrange for the diversion of cargo from one port to another.

Vessel Repair Entry

File appropriate Customs Entry (Type 05) and pay the assessed duties and fees that are applicable.

Customs Brokerage Services

CF 3131 Request Form

Documentation for Commerical Vessels

It is required by law that the following vessels be documented:
  • Fishing vessels operating in navigable waterways
  • Vessels operating in coastwise trade (transport of cargo or passengers between U.S. Ports)
  • Towboats
  • Dredges
  • Cruise Ships
Benefits of documenting a commercial vessel:
  • Provides a chain of ownership
  • Simplifies procedures when travelling abroad
  • Simplifies marking requirements

Customs Brokerage / Import

Cambell & Gardiner Inc. is licensed customs broker in the Port of New York. We also posess a national brokers permit, and participate in the remote location filing prototype. This enables us to arrange for customs clearance in all U.S. ports of entry.

Our team of highly trained experts will assist you in getting your freight cleared in the least amount of time while maintaining the highest level of compliance.

*If your are a new importer, and visiting this site because someone recommended you use a customs broker to clear your shpment, please follow the link to our entry process page.

Customs Entry Service

Our staff of entry writers, is experienced in dealing with most commodities, and the special requirements for each one. We prepare all types of entries and all other government agency(OGA) forms as they are required. In addition we can clear shipments arriving at most any port throghout the United States.

To learn more about our Customs Entry service, please go to our entry page.


We will assist you in determining the proper classification and duty rate for your merchandise using the Harmonized Tarriff Schedule, Researching previous Customs Rulings, etc. Should you have special circumstances, we will assist you in obtaining a binding ruling from Customs Headquarters.


Using the rules set forth in the US Customs Regulations and the Customs Valuation Encyclopedia, we will help you to determine the appropriate entered value for your merchandise. Many aspects of your transaction may or may not be dutiable, and can result in additional duties, fines and or penalties if not reported correctly.

Automated Services

Our ABI (Automated Broker Interface) software gives us the ability to participate in all of the automated services available from U.S. Customs. In addition, we are able to recieve customs clearance (on most shipments) seven days a week, 365 days a year. Cambell & Gardiner has been a proud user of the ABI system since 1991.

Customs has recently made available the ACE (Automated Commercial Environement) system, which is going to recplace the ACS systeom currently in place.

To learn more about the capabilities of ABI, please follow the link to our ABI page.

Information about additional services and policies for importers:

  • Automated Clearing House (ACH)
  • Credit Policy
  • Customs Bonds
  • Payment of Duty and Fees
  • Protests
  • Reconciliation
  • Logistics Services
  • Remote Location Filing
  • Special Duty Programs
  • National Permit
  • Quota Pre-processing Program
  • Drawback Services
  • ACE (Automated Commercial Environement)
As your customs broker, we not only get your shipments cleared through customs, but we also assist you in complying with Customs Regulations, and creating a seamless supply chain for your shipments.

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